Careers

Summary

The Facilities and Support Services Officer is responsible for the day-to-day management and upkeep of the College’s facilities, ensuring that buildings, grounds, and support services are maintained to a high standard. The role supports the smooth operation of the institution by overseeing maintenance, cleanliness, security, and transportation services, while working under the Office of the Registrar.

Key Responsibilities

  • The Facilities and Support Services Officer shall be responsible for the inspection, maintenance, and general upkeep of all College buildings and surrounding areas, ensuring that facilities are safe, functional, and well-maintained at all times.
  • The role shall supervise cleaning staff and the groundsman to ensure high standards of cleanliness, hygiene, and presentation across all indoor and outdoor spaces.
  • The officer shall coordinate routine maintenance, repairs, and servicing of building systems including electrical, plumbing, air conditioning, and ventilation systems, and ensure that all equipment is functioning properly.
  • The role shall prepare and submit regular reports on facility conditions, damages, and maintenance needs to support effective operational planning.
  • The officer shall ensure the procurement and proper stock management of cleaning materials, restroom supplies, and other facility-related consumables.
  • The role shall oversee security operations by coordinating with security personnel, ensuring compliance with safety protocols, and supporting incident reporting and risk management processes.
  • The officer shall manage transportation services by coordinating use of official vehicles, supervising drivers, ensuring all vehicle documentation and insurance are up to date, and maintaining accurate logs.
  • The role shall collaborate with the ICT Officer on the installation and maintenance of communication infrastructure within the College.
  • The officer shall coordinate with relevant staff and the landlord on refurbishment, renovation, and facility improvement works.
  • The role shall ensure compliance with health, safety, and environmental standards, including conducting routine checks and supporting emergency preparedness activities.
  • The officer shall develop and implement contingency plans for emergencies such as equipment failure, power outages, and fire incidents, and conduct regular staff orientations on safety procedures and fire drills.
  • The role shall ensure that all operational logs, including cleaning, maintenance, and vehicle logs, are accurately maintained and submitted weekly to the Office of the Registrar.

Qualifications and Experience

A Bachelor’s degree in Facilities Management, Building Technology, Business Administration, or a related field with at least 3 years of relevant work experience. Or;
A Higher National Diploma (HND) in Facilities Management, Building Technology, Business Administration, or a related field with a minimum of 5 years of relevant work experience in facilities, operations, or administrative support roles, including supervision of support staff.

Skills and Competencies

  • The ideal candidate should demonstrate strong organizational and problem-solving skills, with the ability to manage multiple tasks effectively.
  • They should have working knowledge of building systems, basic maintenance practices, and health and safety standards.
  • Strong interpersonal and communication skills are required, along with the ability to supervise and coordinate support staff and external service providers.
  • Proficiency in basic computer applications and record-keeping is expected.

Location

Accra College of Medicine, Accra

Deadline: Till Position is Occupied
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