Career

Job Category: Administrative Assistant – Human Resources

Job Type:  Full Time

Application Deadline: Open Until 20th January 2023

Industry:  Education

Salary Range:  Not Specified

Job Code: Admin004

Job Description

The Accra College of Medicine requires an experienced Human Resource Assistant to assist the Office of Administration in coordinating all activities.
You will assist the Office of Administration in employee recruitment, training, and fostering a healthy work culture.

Your excellent communication skills are expected to help the Human Resource Unit ensure the success and efficiency of the work environment. The HR administrative duties are important to improve productivity and work morale of the College.
As an Administrative Assistant Human Resources, you will also work in partnership with the Office of Administration to improve communication and resolve employee issues in the workplace. The Administrative Assistant HR (AAHR)is also responsible for coordinating and maintaining the staff records.

Your job will involve providing help in implementing services, policies, and programs that promote a safe, positive work environment, and promote the recruitment and development of our workforce.

AAHR performs various functions in Human Resources. You will also assist to recruit, hire and train employees. AAHR is also expected in implementing programs for the improvement of employee welfare.

As an AAHR, you will also help the College in administering tests for applicants.
You will coordinate with Directors to determine the needs for recruiting new employees and training existing ones. HR assistants prepare reports relating to HR projects, assist the HR department in the hiring process, create job ads, and follow the best Human Resources practices

As part of your job description, you will also contribute to improving the overall human resources experience of the College. We do not expect you to be an expert in employment regulations, but at least have a basic understanding of Ghana Labour laws.
As an AAHR, you will be responsible for arranging for accommodation and organizing outdoor training activities for new employees as may be necessary.

The HR Assistant’s typical tasks additionally include posting job ads and shortlisting qualified candidates from job sites immediately.

The College is a proponent of diversity, and we welcome applicants from various faiths. The College strives to hire candidates with the highest potential, regardless of race, culture, or belief. As an Equal Opportunity Employer, we take pride in having a diversified workforce.

Responsibilities

Following are the key responsibilities of an Administrative Assistant HR at ACM
1. Provide advice, guidance, and clearance in the preparation/writing of job descriptions (JDs), terms of reference (TORs), and vacancy notices (VNs) to support the recruitment of all Faculty and Staff and ensure coherence within the College and compliance with the HR rules, policies, and provisions.
2. Support recruitment processes for vacant posts or short-term requirements, by preparing vacancy announcements, screening applications, administering written exams, participating in interviews, and preparing panel reports. Post job ads on LinkedIn and relevant platforms to hire appropriate candidates.
3. Respond to enquiries and provide information and advice to Faculty and staff on a wide range of administrative HR issues such as conditions of service, administrative procedures, processes and practices, duties and responsibilities, and entitlements.
4. Ensure appropriate and timely actions for renewals of contracts, promotions, within-grade increments, and performance evaluations. Develop plans, including timetables, for contract reviews, renewals, and terminations; ensure timely notice to staff.
5. Ensures all background checks and reference checks are completed. 6. Provide support regarding Leave Management for Staff and ensure that Staff takes their leave during the Leave periods.
7. Update employee records/ database for existing employees such as promotion, termination, and change of address.
8. Manage the onboarding and off-boarding process by providing briefing/orientation on personnel procedures and requirements, as well as staff entitlements to facilitate quick settling-in and smooth checkout.
9. Provide office support in evaluating, negotiating, and evaluating applicants for available positions.
10. Keep employee files confidential.
11. Inform existing staff of available positions or opportunities.
12. Contribute to the development of workers’ policies and procedures documents and updating of all existing HR policies and other related policies.
13. Process documentation and assist the Office of Administration with clerical support.
14. Process staff requests and provide relevant information.
15. Prepare reports and submissions for internal communication.
16. Provide information about ACM operations to direct new employees.
17. Help prepare payments by providing relevant data such as absence, bonuses, and leaves as applicable.
18. Update the human resources database with new information, holidays, and sick leaves.
19. Prepare staff and faculty identity cards.
20. Record human resource actions by completing forms, logs, and records.
21. Assist with performance management procedures.
22. Coordinate orientation sessions for new employees, training sessions, and seminars.
23. Prepare and submit reports on general HR activity.
24. Prepare reports on termination and exit interviews.
25. Keep up to date with the latest HR trends and best practices.

Preferred Education and Qualifications

The College values heart power and passion, integrity and respect, innovation and excellence, leadership and service to humanity and community, openness and engagement, and inclusion and diversity; and are looking for a Lecturer – Preclinical (Basic Sciences) who has, in addition:

• Minimum Bachelor’s in HR, Management, or a relevant field.
• Minimum 2 Years of experience post National Service as an HR Assistant.
• Certification or diploma in fields such as Professional in Human Resources (PHR) is a plus.

Mandatory Skills and Requirements

If you are applying for an HR assistant, you need to meet these key requirements in order to qualify for an interview at our organization:

• Strong interpersonal and conflict-management skills.
• Excellent written and verbal communication skills.
• Well-versed in staffing information, organizing interviews, and performing other administrative tasks to ensure HR efficiency.
• Ability to provide timely updates and reports to Directors.
• Basic know-how of the Human Resource Unit runs.
• Capacity for teamwork as well as working individually.
• Excellent command of MS Office and any relevant HR software.
• Excellent problem-solving and organizational skills.
• Knowledge of the Ghana Labour Laws.

Mode of Application

Please fill out the Application form and attach copies of all documents. Kindly note that ACM does not accept hard copies of applications. All Applications must be submitted to the ACM application portal found on the ACM website: https://acm.edu.gh/staff-application-form

Location Information

Location: Adjringanor primarily

Region: Greater Accra

Street Address: Magnolia Street

Job Category: Clinical Facilities Coordinator

Job Type: Permanent/ Full Time

Application Deadline: Open until position is filled

Industry: Education

Salary Range: Not Specified

Job Code:CFC0002

Summary:

The post holder shall act as a liaison between faculty, students, and clinical sites. He/ She shall coordinate the implementation of all Clinical Sciences Courses and examinations so as to ensure the smooth and successful academic teaching and assessment of all the courses. He/ She shall develop and arrange for Clinical placement for students throughout the respective regions and surrounding areas and other matters as assigned in support of the mission of the school.

Job Description:

• Creating and updating the teaching timetable for the courses, including getting teaching faculty to fill teaching slots on the timetable in collaboration with the Heads of Disciplines
• Distributing approved timetables to the students in a timely fashion before the start of their rotations
• Ensuring the appropriate Log books and CRABS are made available for students at the start of each rotation. • Reminding faculty of their teaching periods and finding alternative teaching staff whenever any gap is envisaged • Liaise with the Clinical Coordinators of the various Healthcare Facilities to ensure the smooth and successful Clinical Rotations of students visiting such facilities
• Periodically visiting the students at the clinical sites to ensure the rotations are progressing smoothly • Time tabling for Clinical and Community health examinations, coordinating with teaching facilities and field hospitals to provide cases for examinations
• Request for Objective Structured Clinical Examination (OSCE) questions and answer keys from Faculty members.
• Forward OSCE examination questions for moderation by the discipline units and External Assessors and /or Examiners and to send moderated papers to the Vice President (ASA).
• Ensure that final questions are printed and sealed by the day of exams.
• In collaboration with the Clinical Coordinator(s) arrange all logistics to support the conduction of clinical examinations in the health care facilities. • Scheduling for Community Health Care trips and District rotations for students • Making logistical arrangements for students’ District rotations, including transportation, accommodation, feeding, etc.
• Any other activities that will ensure the implementation of the Clinical Courses offered by the Institution.

Qualifications

• Minimum of First Degree – Bachelor of Medicine and Bachelor of Surgery (MBChB); MPH would be an advantage.
• Previous work experience in a Ghanaian healthcare facility is required
• Proficiency with Office systems including Microsoft Word, Excel and Outlook

Skills

• Must be highly motivated
• Must have excellent presentation skills
• Must have excellent research skills
• Must be able to work with little or no supervision
• Must have strong verbal and written communication skills
• Must have strong organizational, administrative and planning skills
• Must be an innovative thinker with strong conceptual and problem-solving skills
• Must pay meticulous attention to detail with the ability to multi-task
• Must be able to work independently and as part of a team
• Must have integrity and be committed to excellence

Mode of Application

Please fill out the Application form and attach copies of all documents. Kindly note that ACM does not accept hard copies of applications. All Applications must be submitted to the ACM application portal found on the ACM website:https://acm.edu.gh/cfc-application-form 

Location Information

Location: Adjringanor primarily

Region: Greater Accra

Street Address: Magnolia Street

Job Category: Lecturer

Job Type:  Full Time

Application Deadline: Open Until Filled

Industry:  Education

Salary Range:  Not Specified

Job Code: Lect0221

Description:

The Accra College of Medicine (ACM) invites applications from suitably qualified candidates for appointment as Lecturer.

• Lecturer – Preclinical (Basic Sciences) required to support the delivery of years two and three of the ACM MBChB programme.
• 3 x full-time positions
• To carry out Teaching, Research, and Administrative duties within a specified Unit in the College as well as such community-related extension activities as may be “permitted by the Academic Board by prior application.”

Job Description

The responsibilities for this position will include some or all of the following: teaching, student advising, research and creative activities, service and community extension, and administrative responsibilities. Your responsibilities may include involvement in off-campus, evening or weekend duties, as well as student recruitment, retention, and placement efforts. Because teaching is the fundamental responsibility of each faculty member, all faculty members must participate in this activity.

• Prepare and deliver regular lectures to students
• Conduct seminars, tutorial and laboratory sessions (where required)
• Guide class discussions, whilst encouraging debate and feedback amongst students
• Prepare and mark students’ assignments, essays, and providing one-on-one feedback on academic performance where necessary
• Mark examination scripts and return grades within 24 hours of examination as specified in College regulations
• Carry out research and produce publications or other research outputs, in line with personal objectives and specific field of knowledge/interest
• To assist in the development of learning materials, preparing schemes of work, and maintaining records to monitor student progress, achievement, and class attendance
• Participate in course/degree setting committees, curriculum revision, and academic planning
• Maintain own continuing professional development
• Manage research budgets
• Attend and speak at conferences and seminars
• Prepare bids for funding for departmental research projects
• Perform administrative duties as required

About You

The College values heart power and passion, integrity and respect, innovation and excellence, leadership and service to humanity and community, openness and engagement, and inclusion and diversity; and are looking for a Lecturer – Preclinical (Basic Sciences) who has, in addition:

• A minimum of PhD but desires an MBChB in one of these fields: Anatomy, Microbiology – Bacteriology, Pathology, and Clinical Faculty in Pediatrics/Child Health
• Demonstrated experience in teaching one or more of the biomedical sciences to medical students and knowledge of the structure of a medical curriculum
• Demonstrated understanding of and commitment to health

Skills

• Independent yet interdependent in thought and in team play
• Conversant with computer applications and software
• Highly motivated
• Excellent presentation skills
• Excellent research skills
• Written and verbal communication skills
• Expertise in a particular subject area or areas

Mode of Application

Please fill out the Application form and attach copies of all documents. Kindly note that ACM does not accept hard copies of applications. All Applications must be submitted to the ACM application portal found on the ACM website: https://acm.edu.gh/faculty-recruiting

Location Information

Location: Adjringanor primarily

Region: Greater Accra

Street Address: Magnolia Street